Established in 1946, Aspen Skiing Company, also known as Aspen Snowmass, owns and operates four mountains—Snowmass, Aspen Mountain, Aspen Highlands and Buttermilk—creating premium, sustainable and transformative experiences in recreation, culture, and nature. In addition, the company runs the award-winning Aspen Snowmass Ski & Snowboard School, Four Mountain Sports rental and retail shops, and a collection of sustainably-sourced on-mountain food & beverage outlets. Aspen Skiing Company also owns Aspen Hospitality, which is comprised of The Little Nell and Limelight Hotel brands and ASPENX, a contemporary retail and experience brand. Across all divisions, Aspen Skiing Company works to drive positive social change through climate, community, and minority group advocacy and investment. For more information about Aspen Snowmass, visit www.aspensnowmass.com. 

The Ski & Snowboard School (S3) Administrative Coordinator oversees and manages all aspects of Pro payroll processing inside of the business unit. The Administrative Coordinator is responsible for auditing and developing/enhancement of payroll process, policy creation, training, and ensuring compliance with company payroll requirements. The ideal candidate will be detail oriented, with experience in systems creation and management. This is an 8.5 month position based at Snowmass.

This role typically pays between $26.00 and $36.00 per hour. Actual pay will be dependent on experience.  

 Essential Job Functions   

• Manage S3 payroll policies, procedures and operating practices ensuring operational efficiencies and payroll accuracy  
• Manage, maintain, audit, and develop RTP payroll functions to confirm accuracy, efficiency and compliance with ASC payroll    
• Analyze and resolve S3/Pro payroll and Parent Company discrepancies and inaccuracies in a timely manner  
• Oversee the accuracy of bi-weekly pro payroll including auditing of divisions payroll, training, guest service, overtime and PTO  
• Reconcile all Pro Data weekly in RTP, Kronos and HRIS software  
• Maintain and process employee data records/data entry of divisional employees in HRIS, in compliance with HRIS policies   
• Ensure compliance with ASC compensation policies and materials   
• Create and execute policies and processes that verify pro certification and maintain accurate internal employee records that affect compensation or benefits in all relevant systems  
• Work closely with HR/Benefits to stay current with employee benefit programs  
• Audit/review historical payroll to ensure accuracy of pay and research, identify, and maintains variance records  
• Audit and maintain accuracy in labor and revenue for affiliate programs  
• Coordinate with management team on processes and policies that minimize payroll errors and records changes  
• Serve as the point of contact for employee questions related to payroll and troubleshoot payroll related issues before sending to ASC payroll  
• Support ASC accounts receivable for affiliated program billing 

• Bachelor’s degree required  
• 4 or more years of experience in the applicable domain in an organization comparable to Aspen Skiing Company (in terms of diversity, size, complexity, and scope of operation) required  
• Proficiency in Excel, Word, Outlook, RTP, Kronos experience preferred 
• Strong analytical skills, capable of understanding and documenting business processes and functional requirements preferred  

Supervision Given & Received   

Supervision given: No supervisory responsibilities. 

Supervision received: Works under general supervision of the Senior Finance & Revenue Manager. Receives continuing or individual assignments according to supervisor’s directions and may perform routine tasks. Expectations of the quality, quantity and deadlines are clearly set. Instructions, advice and assistance available as needed. Work is reviewed on demand or during scheduled check-ins.  

Work Environment & Physical Demands  

• Ability to stand, type and sit at desk/computer for most of the work shift executing repetitive movements    
• May sometimes work in adverse conditions and requiring the use of protective apparel/equipment to prevent exposure to the elements as well as an office environment and may be required to walk on slippery and uneven surfaces   
• Must be able to occasionally lift, push or pull up to 50 lbs. individually or with assistance

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. By accepting a position with Aspen Skiing Company, you acknowledge that you are able to perform the essential functions of the job with or without reasonable accommodation.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job. To request accommodation during the application and interviewing process, please contact Human Resources at 970-300-7700.         

This job description is designed to indicate the general nature and level of work. It is not designed to contain or be interpreted as a comprehensive list of all duties, responsibilities, and qualifications required of employees assigned to this job. Duties and responsibilities may change at any time with or without notice.

Aspen Skiing Company / ASPENX / The Little Nell / Limelight Hotel is an equal opportunity employer.  

For an overview of Aspen Skiing Company's benefits and other compensation visit www.aspensnowmass.com/employment/benefits-and-perks

As of March 11th 2022, Aspen Skiing Company, ASPENX, The Little Nell, and The Limelight Hotels will no longer require all active employees to be fully vaccinated in the workplace. Read more about our policies as it relates to employee safety here