Aspen is one of the world’s premiere destinations for inspiration and transformation at the intersection of recreation, nature, and culture. Aspen Skiing Company was founded 75 years ago following World War Two in a moment of vision and renewal.  With a purpose deeply rooted in expanding possibilities, we are company driven by its values and our people.  We operate four mountain resorts (Aspen, Aspen Highlands, Snowmass and Buttermilk) with summer and winter experiences; the Five Star, Five Diamond Little Nell Hotel in Aspen; the contemporary Limelight Hotels in Aspen, Snowmass and Ketchum; world-class events including the World Cup series and X Games; and a multi-store retail portfolio.

The Administrative Assistant is responsible for providing office management support, executing administrative policies and assisting managers and staff with administrative support tasks. 

Essential Job Functions 

Greet, assist and direct guests, employees and clients 
Screen/route incoming calls and correspondences including mail, email and faxes; respond independently when possible 
Prepare and file reports and documents including with government agencies to conform with statutes 
Compose and distribute general correspondences, memos, charts, tables, graphs, reports, presentations and other documents as needed 
Coordinate manager/department calendars and schedule appointments 
Prepare, compose and transcribe records such as agendas, notices, minutes, and resolutions for department meetings 
Create and maintain recordkeeping, database and spreadsheet files 
Maintain office equipment, coordinate IT needs, order department supplies and arrange for equipment maintenance 
Assist in outlets during peak periods or staff shortages (as required) 
Manage expense reports and code, sign and submit invoices (as required) 
Maintain department operations manuals, safety and training materials (as required) 
Other duties as assigned 

Must be 18 years of age or older 
High School Diploma or GED required 
Minimum one year of experience in a clerical/administrative support position 
Strong phone and computer skills; proficiency in Microsoft Word, Excel, Outlook and PowerPoint 
Must be fluent in English; Spanish proficiency preferred 
Basic accounting skills 
Valid, current and unrestricted Driver’s License required for certain positions 

Supervision given and received  
Supervision Given: This position has no supervisory responsibilities.   
Supervision Received: Works under direct supervision of the Mountain Manager. Tasks are assigned according to specific procedures, and work is checked frequently. Instruction, advice and assistance are readily available.   
  
Work Environment and Physical Demands  
Ability to stand, type and sit at desk/computer for most of the work shift executing repetitive movements. Ability to be on your feet, kneel and bend for extended periods of time. Occasionally work in adverse conditions and requiring the use of protective apparel/equipment to prevent exposure to the elements. Constantly work in an office environment and may be required to walk on slippery and uneven surfaces. Not required, but preferred to be able to occasionally lift, push or pull 25 lbs. individually or with assistance

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. By accepting a position with Aspen Skiing Company, you acknowledge that you are able to perform the essential functions of the job with or without reasonable accommodation.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job. To request accommodation during the application and interviewing process, please contact Human Resources at 970-300-7700.         

This job description is designed to indicate the general nature and level of work. It is not designed to contain or be interpreted as a comprehensive list of all duties, responsibilities, and qualifications required of employees assigned to this job. Duties and responsibilities may change at any time with or without notice.

Aspen Skiing Company / ASPENX / The Little Nell / Limelight Hotel is an equal opportunity employer.  

For an overview of Aspen Skiing Company's benefits and other compensation visit aspensnowmass.com/jobs/benefits

As of March 11th 2022, Aspen Skiing Company, ASPENX, The Little Nell, and The Limelight Hotels will no longer require all active employees to be fully vaccinated in the workplace. Read more about our policies as it relates to employee safety here