Aspen is one of the world’s premiere destinations for inspiration and transformation at the intersection of recreation, nature, and culture. Aspen Skiing Company was founded 75 years ago following World War Two in a moment of vision and renewal.  With a purpose deeply rooted in expanding possibilities, we are company driven by its values and our people.  We operate four mountain resorts (Aspen, Aspen Highlands, Snowmass and Buttermilk) with summer and winter experiences; the Five Star, Five Diamond Little Nell Hotel in Aspen; the contemporary Limelight Hotels in Aspen, Snowmass and Ketchum; world-class events including the World Cup series and X Games; and a multi-store retail portfolio.

The Purchasing & Sustainability Administrative Assistant is responsible for providing office management support, executing administrative policies and assisting managers and staff with administrative support tasks. 

Essential Job Functions 

• Screen/route incoming calls and correspondences including mail, email and faxes; respond independently when possible
• Prepare and file reports and documents including with government agencies to conform with statutes
• Assist AP & purchasing in vendor management
• Process company credit applications
• Provide support for employee purchasing platforms and employee phone program
• Manage expense reports and code, sign and submit invoices
• Compose and distribute general correspondences, memos, charts, tables, graphs, reports, presentations and other documents as needed
• Create and maintain recordkeeping, database and spreadsheet files
• Administrative support and tracking of philanthropy and the employee foundations
• Collect, tabulate and analyze data for various philanthropic and sustainability programs
• Manage the Commuter Incentives Program
• Assist in outlets during peak periods or staff shortages (as required)
• Maintain department operations manuals, safety and training materials (as required)
• General administrative duties for Purchasing and Sustainability departments
• Other duties as assigned

• Must be 18 years of age or older
• High School Diploma or GED required
• Minimum one year of experience in a clerical/administrative support position
• Strong phone and computer skills; proficiency in Microsoft Word, Excel, Outlook and PowerPoint
• Must be fluent in English; Spanish proficiency preferred
• Basic accounting skills
• Valid, current and unrestricted Driver’s License required for certain positions

Supervision given and received
Supervision Given: This position has no supervisory responsibilities.  
Supervision Received: Works under direct supervision of the Director of Purchasing, tasks are assigned according to specific procedures, and work is checked frequently. Instruction, advice and assistance are readily available.)

Work Environment and physical demands
Ability to stand, type and sit at desk/computer for most of the work shift executing repetitive movements 
No adverse or hazardous conditions
Not required, but preferred to be able to occasionally lift, push or pull 25 lbs. individually or with assistance (weight limits can vary according to position, but no more than 50) 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. By accepting a position with Aspen Skiing Company, you acknowledge that you are able to perform the essential functions of the job with or without reasonable accommodation.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job. To request accommodation during the application and interviewing process, please contact Human Resources at 970-300-7700.         

This job description is designed to indicate the general nature and level of work. It is not designed to contain or be interpreted as a comprehensive list of all duties, responsibilities, and qualifications required of employees assigned to this job. Duties and responsibilities may change at any time with or without notice.

Aspen Skiing Company / ASPENX / The Little Nell / Limelight Hotel is an equal opportunity employer.  

For an overview of Aspen Skiing Company's benefits and other compensation visit aspensnowmass.com/jobs/benefits

As of March 11th 2022, Aspen Skiing Company, ASPENX, The Little Nell, and The Limelight Hotels will no longer require all active employees to be fully vaccinated in the workplace. Read more about our policies as it relates to employee safety here