Asahi UK (AUK), part of Asahi Europe & International Ltd, aims to enrich consumer experiences through innovation, high-quality service and an exceptional portfolio of premium beer, ale and cider brands including, Peroni Nastro Azzurro, Asahi Super Dry, Meantime, Fuller’s London Pride and Cornish Orchards. Our aim is to be the leading super premium beer business in the UK, through a brand mix that creates a compelling proposition. At AUK we operate as an end to end business unit responsible for sales, marketing, customer operations, production, supply chain and wholesale operations in the UK & Ireland. For further information, visit www.asahibeer.co.uk

Asahi Europe & International is a subsidiary of Asahi Group Holdings Ltd, a global beverage and food company listed on the Tokyo Stock Exchange, Japan. Employing > 12,000 people, Asahi Europe & International is the custodian for leading super premium lager brands Peroni Nastro Azzurro, Grolsch, Asahi Super Dry, plus international Czech lager brands, Pilsner Urquell and Kozel. The business has world-class brewing and production facilities in 8 markets – UK, NL, ITL, PL, CZ, SK, HU, RO. In most of these markets, we are the leading brewer with full portfolio of famous brands. Commercial operations in other parts of Europe, USA, Canada, LatAm, Africa and Asia are served through our global distribution network. With state-of-the-art facilities, some of the best brewers in the world, quality ingredients, and a culture based on innovation and collaboration, Asahi offers the best quality of beer to beer lovers worldwide. More information can be found at www.asahiinternational.com

We are recruiting for an exciting opportunity for a PA & Office Manager. The PA & Office Manager will be accountable for providing PA support to the UK Manufacturing Director and the UK Breweries and Cidery Senior Management Team, plus the management of all administrative and ancillary services at the Griffin Brewery site.

Key Accountabilities

The PA & Office Manager is responsible for the following key outputs and accountabilities

PA Support

• Provide PA support to Manufacturing Director, including diary management and expense claim administration
• Coordinate travel and accommodation for the UK Manufacturing Director and the UK Breweries and Cidery Senior Management team
• Create, analyse and present data as required for ad hoc reports/presentations
• Arrange meetings, including room bookings, travel, accommodation, hospitality etc as required
• Ensure that all pre and post meeting documents are provided in due time
• Take minutes of key meetings, ensuring minutes and actions are circulated promptly to attendees
• Prepare and support with the presentation of Town Hall / Aligned Leaders Events and other functions by preparing any materials required, hosting via Teams or appropriate mechanism.  Capture any questions and ensure that any actions are closed out
• Assist with the development of induction programmes for all new senior members of the manufacturing team
• Maintain team vacancy list linked to HR

Reception – Griffin Brewery

• Manage the Reception Team
• Specify service standards for the greeting of visitors, handling of telephone calls, receipt of parcels/deliveries etc and agree these with internal customers.
• Ensure achievement/delivery of service standards through good management.
• Ensure the Reception area portrays the correct corporate image. This includes the updating of video messages, maintenance of branded product displays and industry awards, and ensuring that the Reception Team are both dressed appropriately and deliver the correct visitor experience
• Effectively manage and control costs, ensuring budgets are achieved
• Keep up to date with any significant changes within the business, especially personnel – promotions, leavers, joiners, moves etc – to ensure visitors, calls and parcels/mail are correctly handled

Attendance system - Griffin Brewery

• Take full control and management of the attendance system used to record the arrival and departures of both visitors and colleagues
• Create accounts for new joiners and delete accounts of leavers etc
• Produce regular and ad hoc reports for management team as required

Security/Access Card system – Griffin Brewery

• Take full control and management of the security card system used to issue security/access passes to colleagues and contractors
• Manage all requests for new security/access cards, ensuring correct approvals are in place and that both the relevant type of card is issued, and the correct access permissions are granted
• Regularly review security/access cards issued, updating permissions, or deleting accounts as required using starter/leaver/mover information from HR Operations
• Produce regular and ad hoc reports for management team as required
• Liaise with service provider to acquire additional blank security access cards and liaise with printers to add relevant logos prior to issue to colleagues and/or contractors
• Liaise with service provider to fix software faults or for software update

• Post Room – Griffin Brewery
• Car Parking – Griffin Brewery
• Cellar Training Course Administration – Griffin Brewery
• Management of Meeting Rooms – Griffin Brewery
• Site Admin Services – Griffin Brewery
• Financial and Budgetary management
• Organisation Charts – UK Breweries & Cidery

Experience required

• Previous experience of providing professional PA support to senior managers, preferably gained within a multinational company
• Previous office management experience

Key attributes of the successful person

• Ability to plan, organise and execute activities using own initiative
• Ability to present views in a clear, concise, and persuasive way, both verbally and in writing
• Ability to manage and build relationships effectively, internally and externally, whatever the level of the individual in the organisation
• Ability to adapt communication style and content effectively based on the target audience
• Good understanding and sensitivity to business, political and social environment
• Organised and efficient without being officious and appropriate assertiveness when required
• Excellent organisational skills with approachable, flexible, can-do attitude
• Proactive, able to multi-task and cope calmly with high workload
• People management skills
• Excellent time management skills
• Attention to detail
• Problem solving skills
• Resourceful and pro-activ

On offer is a competitive basic salary plus generous benefits package.

• Competitive salary
• Beer allowance per annum
• Discounted onsite food offerings
• Industry leading pension contribution
• Life assurance
• 25 days’ holiday

Please no agencies.

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