Administration Officer

  • Full-time
  • Team: Administration (ADM)
  • Job Level: Middle (4 - 6 years)

Company Description

Archirodon, having earned its reputation as a reliable and respected international contractor for more than a half century in the Engineering, Procurement and Construction (EPC) market, continues to create value to its stakeholders by executing complex EPC projects worldwide, in recognition of its superior standards of performance.  

We have an outstanding record in completing major Energy, Marine, Infrastructure and Defense & Security projects around the globe and we pride ourselves on delivering over the years the kind of reliability and trust that the client has the right to expect from a major EPC contractor.

Job Description

We are constantly growing and are currently looking for an  Administration Officer to join our team in Kingdom of Saudi Arabia. 

Would you like to be part of a dynamic EPC leader with global presence? We’d like to meet you.

Join our worldwide journey. Build on something that matters!

Role Summary:

You will be responsible for supporting project’s day to day Administration tasks and implementing our IMS (Integrated Management System) at project-level.

What you will need to do:

  • Comply with company’s HSE Standards and local rules and regulations.
  • Coordinate with Project ADM team in relation to day-to-day activities.
  • Arrange formalities relevant to site access.
  • Safe keeping of Passports (if applicable) of all employees and  of  resident visa of personnel on leave.
  • Prepare documents for submission to Government authorities for issuance of work permit, resident visa, local driving license & international driving license.
  • Prepare & submit authorization letters to various government departments.
  • Arrange documents and transportation for patients visiting clinics and Hospitals.
  • Periodically update employee record in coordination with the Immigration Department.
  • Pay various expenses such as attestation, renewal of passports, new iqama & renewal,  exit-re-entry visa and family residence visa.  Collect paid invoices, prepare relevant expenditure statements.
  • Arrange attestation of documents from Chamber of Commerce, Ministry of Foreign Affairs and consulates.
  • Coordinates with Regional Office for Visa issuance.
  • Arrange repairs and maintenance of vehicles used by the employees.
  • Arrange Travel and transportation for executive managers & employees.
  • Arrange Internal and external accommodation for employees and visitors.
  • Arrange new phone numbers for newcoming employees.  Follow up of Telephone invoices and payments.
  • Maintain Satellite channels at residential camps & rental apartments.
  • Keep records on lease agreements of camps, office & rental apartments and  follow up of expiry date and payment.
  • Report to catering service provider the employee meals, as per category & nationality, as well as payment arrangements.
  • Follow up the renewal of registration cards of the company vehicles and of certificate for marine equipment.
  • Perform any other related duties as assigned.

What you will need to have:

  • Minimum 5 years of experience in Construction, Administration and Operations preferably in MENA Region
  • Bachelor's degree in Business Administration, or other related field
  • Professional working proficiency (written and oral) of English language
  • Speaking fluent English
  • Knowledge of MS Office Suite

We are someone who:

  • Is outgoing and skilled communicator
  • Has strong organizational skills and is able to lead and inspire a team of admin professionals
  • Is able to work both independently and as team leader, exercising professional judgment and coordination skills
  • Is passionate about his field of expertise and determined to succeed
  • Prior exposure in online monitoring systems will be considered an asset
  • Meet deadlines and problem-solving ability

What is in it for you: 

Expat package is on the shelf, yet the real joy comes from being a member of smart and passionate teams, within an international leading EPC Group on a mission that matters. We create mega construction projects - literally around the globe - with meaningful impact on the local communities for the years to come. At Archirodon, you will find a proud, productive and human-centric culture, caring for and building on our people and their development!

Please note that you will be contacted only in case you are shortlisted for an interview. In the meantime, do not hesitate to stay in touch and keep monitoring our open vacancies and our LinkedIn page!  Rest assured that your application will be treated with strict confidentiality and under all applicable data privacy regulations.

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