Applus+ IDIADA is a global partner to the automotive industry with over 30 years’ experience supporting our clients in product development activities by providing design, engineering, testing, and homologation services. IDIADA’s success in product development is built on a unique blend of highly experienced engineers, state-of-the-art test and development facilities and the constant drive towards innovation. The company has over 2,850 professionals and an international network of subsidiaries and branch offices in 22 countries, ensuring our clients receive customized, added-value solutions. IDIADA offers you the opportunity to develop a professional career in one of the leading-edge automotive engineering companies. Are you ready to challenge yourself, enhance your technical skills, working in a thriving environment and alongside world-leading experts? Then, apply for one of our job vacancies. Engineering services: Comprehensive design, engineering, and validation capabilities for complete vehicle development projects: CAD, CAE and testing of all major vehicle functionalities. Proving grounds: The most comprehensive proving grounds in Europe and Asia, located in Spain and China. Both test tracks offer excellent customer support and facilities that provide the highest standards of safety and confidentiality. Homologation services in accordance with all European EC and ECE Regulations. We are also accredited for Australia, Europe, Japan, Taiwan, Malaysia and give consultancy to other countries and regions such as South America (including Brazil), China, Middle East, Gulf Countries, ASEAN, USA and Canada, among others.
 

Admin & Project Coordination : ( Looking for Female candidates )

Role Summary

Project Coordination Specialist oversees billing operations, monthly financial processes, project coordination, resource tracking, and interdepartmental workflows. The role involves close collaboration with Finance, HR, internal teams, vendors, and stakeholders to ensure accurate billing, timesheet alignment, license management, and smooth project execution.

Key Responsibilities

1. Financial & Billing Management

Review and align all monthly billable hours for multiple functional teams.

Manage monthly expenses including:

Tracking software tokens and license requirements in advance

Raising general expenses under respective cost centres

Overseeing license approvals, renewals, and coordinating license validity with Purchase & IT

Handle billing processes for various internal units:

(WIP) monitoring and monthly/milestone-based invoicing

Prepare draft invoices for validation with Finance and internal reviewers

Track vendor payments, hours alignment, and obtain necessary approvals

Convert Purchase Orders (POs) into Work Orders (WOs) for internal and cross-business-unit requirements

Review and compile expenses forwarded from other business units

2. Timesheet, WIP & Resource Management

Manage resource timesheet submissions and approvals

Coordinate monthly WIP reporting with Finance and align with concerned managers

Track monthly and quarterly backlogs

Maintain records of employee onboarding and exit movements

Create billable and non-billable tasks

Monitor billable and nonbillable hours across cost centres

3. Project Administration

Manage initiation and closure of projects in internal project management systems, including:

Setting up billable and nonbillable activities

Ensuring proper closure and documentation

Coordinate interdepartmental shipments and approval processes (e.g., document transfers, internal approvals)

Manage outsourcing activity approvals for engineering or technical work

4. Stakeholder & Interdepartmental Coordination

Coordinate onsite attendance and maintain communication with HR and internal stakeholders

Manage gate pass approvals, follow-ups, and communication with concerned parties

Send approval requests for unlocks or workflow escalations

Coordinate with department heads for approval of contractor hours and payment release

Support internal departments by reviewing and approving documentation and requests

Skills & Competencies

Strong understanding of billing, WIP, and operational workflows

Effective coordination and communication skills with cross-functional teams

Proficiency in resource tracking and timesheet management

Familiarity with license management, expenses, and procurement workflows

Strong organizational and analytical skills

Excellent documentation and follow up capabilities

Bachelors degree in business administration, Finance, Engineering, or related field

2 -5 years of experience in operations, project coordination, or billing management.

Proficiency with MS Office and project/ERP tools, SAP, SAP Ariba

Experience in engineering, technical, or project-driven environments (preferred)

What do we offer

• Global approach
• Travel to IDIADA’s main technical center near Barcelona and to other IDIADA locations in more 20 countries in Asia, America, and Europe
• Competitive package
• High technologies services
• International collaboration with regional markets

If you are a proactive, cooperative and client-oriented person with innate leadership and a passion for the work well done, apply here and give us the opportunity to get to know you in depth.

Applus IDIADA is committed to equality,  diversity and inclusion. We don’t put limits on you, so don’t put limits on yourself either. There is a place for everyone.