Administrative Assistant

  • Jalan Seri Bukit, 14000 Bukit Mertajam, Pulau Pinang, Malaysia
  • Full-time

Company Description

AIM Solder is a leading global manufacturer of solder assembly materials for the electronics industry with manufacturing, distribution, and support facilities located throughout North and South America, EMEA, and Asia. We serve the electronics industry, as well as various specialized businesses, including LED lighting, mobile devices, automotive, renewable energy, and aerospace. We are committed to developing world-class products through innovative R&D and offering unparalleled sales and technical support.

At AIM Solder, our commitment to deliver high-quality products ensures our reputation as a market leader. Be part of a group recognized for its entrepreneurial and family spirit, offering unmatched flexibility when it comes to meeting and exceeding the needs and expectations of our customers.

Job Description

The administrative assistant will provide support to the Operations Manager and the office in general clerical, data entry and administrative functions of the facility located in Bukit Mertajam.

The responsibilities include but are not limited to:

  • Conduct meeting minutes for operational meetings or meeting with customers
  • Maintain KPI records and prepare monthly KPI reports
  • Keep records of all signed documents including but not limited to agreements with customers, agreement with suppliers, engineering drawings, etc
  • Assist in document control
  • Personnel issues such as maintaining and submission of attendance reports, arranging, training schedules, etc.
  • Coordinate with various departments on completing customer surveys, government documentation requirements. Communicate with headquarters on getting approvals on documents
  • Data entry in ERP
  • Translate documents into English or Malay
  • Visit government departments and other organizations for various registration requirements, such as customs, power company, labour department, etc
  • Arrange accommodation and transportation for colleagues and visitors
  • Purchases for office and operational supplies
  • Managing outsourcing activities such as security, cleaning, sundry repairs, etc.
  • Send/receive calls, mails, fax, courier and other means of communications
  • Other tasks assigned by the Manager

Qualifications

  • Degree in a business administration, Human Resources or any relevant degree to this role;
  • Experience in a administrative position (1-3 years) 
  • Speaks and writes in English (a must)
  • Strong organization skills with ability to multi-task
  • Able to set priorities and work in fast paced environment
  • Knowledge of the Microsoft Office suite
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