ARE YOU CUT OUT FOR AIM GLOBAL?

Become a part of AIM Global’s history.

We have continued to prosper for the last eight decades through our employees’ strength and our clients’ trust, thus establishing our international presence and diversifying our expertise. Take your place at AIM Global, an integrated chain comprised of five divisions who work in collaboration to revalorize resources such as metals, construction waste, end-of-life vehicles and urban areas. We invest in our installations and employees to ensure a better future for all.

It’s simple; we do it right. We aim for excellence.

The Executive Assistant at AIM provides administrative support to key executives, manages travel and entertainment resources, and provides personal support to the owners of the business.  The Executive assistant will report to the Vice President of Operational Excellence.

The main tasks associated with this role fall into three categories:  Administrative Support for Key Executives, Management of Travel and Entertainment Resources, Personal Support for the Main Shareholders:

Administrative Support for Key Executives

• Prepare correspondence, memos, expense accounts for the President and other members of the senior management team; perform translation as required
• Act as secretary to the Management Committee:  publishing agendas, minutes, etc.
• Schedule and plan meetings with customers and other visitors
• Book travel and entertainment for senior managers
• Keep executive offices organized (e.g., archiving, filing, etc.)
• Perform various research according to the needs of management

Management of Travel and Entertainment Resources

• Plan and manage use and logistics for corporate aircraft (fleet of 4 planes and 1 helicopter), including
• Understand requirements and needs of various users
• Coordinate planning with Starlink and pilots and align with owners
• Communicate itineraries, departure time, etc. to passengers
• Plan and manage use and logistics related to 30+ hockey tickets and shows at the Bell Center
• Plan and manage use and logistics related to corporate properties (condos, fishing camp, etc.)
• Complete reimbursement requests and records related to personal files, corporate properties and other property of the owners

Personal Support for Shareholders

• Manage personal files and certain events in collaboration with other members of the private staff
• Provide personalized service as required on request
• Perform other related duties

Required skills:

• Dedicated/Hard-working: Ability to treat the job as a top-priority; oriented to execution and the search for solutions
• Service-oriented: Ability to anticipate and react to customer needs; willing to provide unparalleled service with a positive attitude
• Organized: Ability to keep several projects running at the same time; able to meet deadlines
• Articulate/Bilingual: Excellent oral and written communication skills in French and English; able to communicate clearly and professionally with all levels of the organization
• Independent: Ability to function with a minimum of direction
• Trustworthy: Ability to anticipate risk and ensure it is managed; proactively pursue solutions to potential problems
• Professional/Discreet: Understands the importance of maintaining confidentiality and limiting information to only those who need to know
• Courageous/Resilient: Ability to tolerate stress and ambiguity; an-active listener not afraid to ask questions and incorporate input into decisions
• Flexible: available to work outside normal working hours as required

Qualifications:

• College-degree, graduate-degree preferred
• Minimum of five (5) years of relevant experience in a similar role
• Experience managing facilities, corporate jets, and/or corporate travel
• Strong writing skills - in both French and English
• Good knowledge of Microsoft 365 (Outlook, Word, Excel and PowerPoint)
• Good knowledge of mobile devices (iPhone, Samsung and tablets)

American Iron & Metal and its subsidiaries offer equal employment opportunities to everyone. The masculine form is used solely to make the text easier to read. Only applicants selected for an interview will be contacted.