Office Manager

  • Triq Sant' Andrija, San Giljan, Malta
  • Full-time

Company Description

Altenar is a provider of sportsbook software and services to licensed gaming operators. Ranging from ‘software-only’ product offers to the provision of a fully-managed sports betting platform stack, Altenar offers proven stability coupled with a flexible and personalised service. Our software is developed and operated in-house, whilst being powered by premium quality data feeds.

Job Description

The Office Manager will organize and coordinate office administration and procedures in our office in Malta, in order to ensure organizational effectiveness, efficiency and safety.The Office Manager is responsible for developing intra-office communication protocols, streamlining administrative procedures, inventory control, office staff supervision and task delegation.

Energetic professional who doesn’t mind wearing multiple hats. Experienced in handling a wide range of administrative and executive support related tasks and able to work independently with little or no supervision. Well organized, flexible and enjoy the administrative challenges of supporting an office of diverse people.

Responsibilities:

  • Point person for maintenance, mailing, shipping, supplies, equipment, bills and errands

  • Organize and schedule meetings and appointments

  • Partner with HR to maintain office policies as necessary

  • Organize office operations and procedures

  • Coordinate with IT department on all office equipment

  • booking transport and accommodation

  • organising company events or conferences

  • ordering stationery and furniture

  • dealing with correspondence, complaints and queries

  • preparing letters, presentations and reports

  • supervising and monitoring the work of administrative staff

  • managing office budgets

  • liaising with staff, suppliers and clients

  • implementing and maintaining procedures/office administrative systems

  • organising induction programmes for new employees

  • ensuring that health and safety policies are up to date

  • using a range of software packages

  • attending meetings with senior management

  • assisting the organisation's HR function by keeping personnel records up to date, arranging interviews and so on

Qualifications

  • Experience in a similar role is required.

  • Excellent command of written and spoken English.

  • Highly competent in Microsoft Office programmes such as Word and Excel.

  • Strong communication skills.

  • Fun, Energetic and lively personality.

  • Strong organisational and time management skills.

  • The ability to work in a fast paced environment.

  • Visual/Graphical Creativity

  • Strong analytical and problem solving ability.

  • Well organised with the ability to multi-task and work under pressure

Additional Information

All your information will be kept confidential according to EEO guidelines.