About Us:

Sonar Spark is a fast-growing, innovative company based in New York, NY. We specialize in delivering cutting-edge solutions and services that help businesses achieve their strategic goals. Our team is dedicated to excellence, creativity, and delivering exceptional results. We are looking for a motivated and organized Administrative Assistant to join our dynamic team and contribute to our continued success.

Job Description:

We are seeking a proactive and detail-oriented Administrative Assistant to support the daily operations of our office. In this role, you will be responsible for managing administrative tasks, coordinating communication, and ensuring the smooth operation of office activities. The ideal candidate will have strong organizational skills, the ability to handle multiple tasks simultaneously, and a commitment to providing high-level support to the team.

Responsibilities:

• Perform general office duties such as answering phones, managing emails, and scheduling appointments.
• Organize and maintain files, both physical and digital.
• Coordinate meetings, including setting up conference calls and preparing meeting materials.
• Assist with the preparation and submission of reports and other documentation.
• Handle office supplies and inventory management.
• Support the HR department with onboarding new employees.
• Assist with event coordination and office-wide activities.
• Prepare and process expense reports and invoices.
• Collaborate with team members to improve administrative processes and workflows.

Skills:

• Strong organizational and multitasking skills.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
• Excellent written and verbal communication skills.
• Attention to detail and accuracy.
• Ability to work independently and as part of a team.
• Strong time management skills and ability to meet deadlines.
• Previous experience in an administrative role is preferred, but not required.

Benefits:

• Competitive salary range: $44,000 - $55,000 per year.
• Health, dental, and vision insurance.
• Paid time off (PTO) and holidays.
• 401(k) plan with company matching.
• Professional development opportunities.
• Friendly and collaborative work environment.
• Work-life balance support.