Alpha Mead Group is a Total Real Estate Solutions Company established to provide robust business support services to local and international Real Estate investors or owners with interests in Facilities Management, Real Estate Development and Advisory, Security Systems and Technologies, Training, Healthcare Management and Real Estate Financing Services.

Role Summary

The candidate will assume the responsibility of the Tender board secretary, vendor management, contract administration, providing strategic support to our sister companies, filling all contract and procurement-related documents, reevaluating vendors with ISO standards, and issuing contract and award letters.

Responsibilities

• Planning and carrying out all Contract and Vendor Services activities in line with the organization’s Contract and Procurement Policies and Procedures.
• Prepare and review contracts with vendors and contractors working with the company
• Ensure compliance with corporate and client regulations.
• Ensure that all supporting documentation and approvals are complete before generating agreements.
• Receive and review proposals from prospecting contractors/suppliers.
• Register and pre-qualify Contractors/Suppliers and update their details on the database
• Support Contract and Procurement Managers in the review and negotiation of subcontractor budget estimates in response to RFPs.
• Collect and review subcontractor proposals and pricing justification.
• Ensure completion and accuracy of subcontractor documents.
• File all Contract and Procurement related documents and correspondences.
• Organize, coordinate, and prepare reports on annual vendor evaluation.
• Re-evaluation of vendors in line with the ISO standards and requirements.
• Plan and organize annual vendor forum.
• Conduct annual vendor evaluation exercises and issue reports to the management
• Liaise with the Head of Contract and Procurement to develop strategic plans for Vendor Services.
• Negotiate with the Contractors/Suppliers and ensure cost savings.
• Ensure efficient procurement of materials and consumables for the facility management company and other subsidiaries.
• Liaise with the Storekeeper in the distribution of needed materials to sites.
• Evaluate quote/tender and recommendation for award.
• Liaise with the Central Operations in developing standards and criteria for the material specifications.
• Manage and update the site request tracker.
• Perform other related duties as required by the management

• Bachelor’s degree in a relevant field, such as accounting, finance, business, or Law
• Minimum of 5 years of experience as a Contract and Vendor Administrator in a corporate environment
• Experience in customer/vendor relationship management
• Strong interpersonal skills to influence others and build credible relationships.
• Strong commercial and financial accounting background including full understanding of balance sheet and cash flow.
• Ability to exercise a degree of flexibility within a fast-moving environment.
• Strong analytical and negotiation skills
• Communication and problem-solving skills, with demonstrated ability to meet goals and deadlines.

• Ability to work independently and in a team-oriented environment
• Strong organizational and time-management skills
• Strong problem-solving skills and ability to identify areas of improvement