Since 1959 Alpha Industries has designed and sold high quality, military-inspired outerwear that remains true to its heritage. The authenticity of the brand’s top styles, the MA-1 Flight Jacket and the M-65 Field Coat, was born of purpose as a result of the first contracts awarded by the U.S. Department of Defense over 50 years ago. Even today both styles, among many others, have kept Alpha Industries at the forefront of military fashion offering new fits, silhouettes, colors, and detailing. Available in department stores, specialty shops, and fashion retailers around the globe, Alpha also collaborates with top brands and designers. For more information, visit www.alphaindustries.com.

Alpha Industries offers a casual, family-friendly work culture. You’ll be joining a passionate team that works hard to deliver on our brand mission and to ensure that our customers have a positive experience with our outerwear.

The Executive Assistant reports directly to the CEO/President and provides high-level administrative support and logistical support by managing CEO’s calendar, meetings, e-mail, voicemail and general communication in both professional and personal affairs. Represents the CEO and is a liaison to both internal and external customers. Effectively manages highly confidential information and requires a broad and comprehensive knowledge of the organization’s policies, practices and procedures. Administrative support also provided to other members of executive team as directed.

PRIMARY JOB RESPONSIBILITIES:

• Prepares all documents, memos, letters, manuals, correspondence and reports; composing upon request or form a rough draft to ensure accuracy and clarity of final copy. With approval distributes information utilizing the most efficient and effective means.
• Establishes and maintains files for executive team as needed.
• Handles confidential administrative tasks to include typing, filing, report preparation and audits using discretion and judgment.
• Maintains calendar of meetings and appointments for executives and ensures all deadlines are met.
• Manages the executive’s e-mail, ensuring the priority issues are addressed quickly.
• Makes all necessary travel arrangements and itineraries for the Executive and other department associates as required.
• Schedules and coordinates meetings. Attends meetings and provides written report of meetings to executive.
• Coordination and planning of off-site meeting rooms to include travel, securing room, arranging food, room setup, etc.).
• Prepares expense reports as needed
• Monitors and orders inventory and selects vendors and is responsible for staying within budget and following budgetary guidelines.

QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Proficient with Microsoft Office including Outlook, Word and Excel
• Ability to multitask and superb logistics skill with regard to managing the executives time most effectively
• Strong communication and organizational skills
• Must be able to anticipate executive needs and proactively manage his/her expectation
• Must be able to work under limited supervision and follow limited written and verbal instructions
• Ability to prioritize deadlines

EDUCATION & EXPERIENCE

• Bachelor’s degree or work experience equivalent
• At least 3 years of executive assistance experience at the VP or higher level

Alpha Industries offers competitive pay and outstanding benefits package. Alpha Industries’ corporate headquarters is located in Chantilly, VA. Alpha Industries is an Equal Opportunity Employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law. To learn more about a rewarding career with Alpha Industries, please visit our website at www.alphaindustries.com.