We are seeking a highly skilled Executive Assistant to join our Executive Office team. In this role, you will provide comprehensive administrative support to our Executive Team, playing a critical role in ensuring the smooth operation of daily tasks and enabling Executives to focus on strategic business initiatives.

What does this role involve?

• Serve as the primary point of contact between assigned Executives and internal/external stakeholders, managing communications and ensuring seamless coordination

• Manage complex Executive calendars, prioritize meetings, and handle scheduling conflicts with efficiency and diplomacy

• Prepare Executives for meetings by creating agendas, reviewing documents, and providing detailed briefings

• Collaborate with leadership to support the planning, execution, and communication of key organizational initiatives

• Draft, review, and manage executive-level communications such as emails, reports, and presentations

• Filter and prioritize incoming communications, involving executives only when necessary to ensure their time is focused on strategic decisions

• Oversee high-priority projects, tracking progress and ensuring objectives and deadlines are met

• Work closely with the Executive Office Manager and team to align on priorities and maintain an organized, efficient work agenda

• Provide administrative support for company-wide initiatives, events, and strategic planning

• Take ownership of special assignments or tasks delegated by executives, demonstrating initiative and accountability

What we offer:

• Well-located offices (with fully equipped kitchens and bicycle parking facilities) and excellent working tools 

• A wide selection of fringe benefits in a cafeteria plan – you choose what you like (e.g. medical, sports or lunch packages, insurance, purchase vouchers)

• Work in a team you can always count on – we have on board top-class specialists and experts in their areas of expertise

• Training budget and an internal educational platform, MindUp (with training courses on work organization, means of communication, motivation to work and various technologies and substantive issues)

What are we looking for:

• Minimum of 3 years of experience supporting Executive Members, preferably in an international environment

• Proven experience in e-commerce or marketplace is a plus

• Exceptional interpersonal skills with the ability to build relationships, foster collaboration, and gain the respect of stakeholders and colleagues

• Ability to communicate effectively with diverse personalities and cultures

• High level analytical skills and experience with data collection and analysis

• A proactive, goal-driven, and business-oriented mindset

• Ability to respond to pressure, deal with adversity, and overcome challenges

• English level min C.1

• Driving licence cat. B

Send your CV and see why it is #dobrzetubyć 

Do you want to get to know us better? Listen Allegro Podcast