Executive Assistant

  • Full-time
  • Company: AKUO ENERGY

Company Description

Akuo Group

Akuo is an independent, privately-owned, company which specializes in the development, financing, construction, and operation of renewable power plants, such as wind, solar and battery storage, in more than 20 countries globally.

With more than 500 employees worldwide, Akuo has offices and develops large renewable projects in France, the United States, Greece, Portugal, Poland, Bulgaria, Croatia, Montenegro, Dominican Republic, Uruguay, Colombia, Mali and Indonesia, with a flexible approach that enables the company to adapt to all local energy markets. The company headquarters are in Paris, France.

Fully independent from power supply equipment manufacturers, Akuo can select the best technological solutions based on the specific site requirements, the resources available and specific local requirements of each project.

Within Akuo, we place great value on caring for the Environment, Health, and Safety. Our overarching priority is the safety of our employees, partners, contractors, and suppliers, and we strive for zero accidents across our entire business.

Leading the energy transition, we at Akuo strongly believe that clean and never-ending, renewable energy is the best way to meet our current and future energy needs while avoiding greenhouse gas emissions and climate change.

Job Description

Akuo is looking for an experienced Executive Assistant, based in the headquarters in Paris, who will provide and lead support to internal parties with a high level of professionalism and in a manner that reflects positively on the organization.

CEO Support

  • Completes a broad variety of administrative tasks for the CEO  including: managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.
  •  Plans, coordinates and ensures the CEO's schedule is followed and respected.
  •  Communicates directly, and on behalf of the President and CEO, with Board members and Comex,  on matters related to CEO's initiatives.
  •  Prioritizes, and follows up on incoming issues and concerns addressed to the CEO, including those of a sensitive or confidential nature
  •  Provides a bridge for smooth communication between the CEO's office and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff.
  •  Works closely and effectively with the CEO to keep him well informed of upcoming commitments and responsibilities, following up appropriately.
  • Manage the CEO’s contacts
  • Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects and other documents in support of objectives for the organization.
  • Complete adhoc projects as assigned such as the organization of parties.

Board and Comex Support

  • Assists board members with travel arrangements, lodging, and meal planning as needed
  • Maintains discretion and confidentiality in relationships with all  members
  • Participates in the Comex Comittee  including assisting in scheduling meetings and attending all meetings
  • Assists in coordinating the agenda of senior management team meetings
  • Ability to function well in a high-paced environment; performs additional duties as assigned by executives.

Qualifications

  • Master’s degree required
  • 8+ years of related experience required in working in an executive assistant role supporting Comex Level executives.
  • Advanced Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint)
  • Perfectly fluent in English
  • Manage sensitive matters with a high level of confidentiality and discretion especially decisions directly impacting the global operations of the company.
  • Strong organizational skills that reflect ability to perform and prioritize multiple tasks  with excellent attention to detail
  • Very strong interpersonal skills and the ability to build relationships with all stakeholders
  • Expert level written and verbal communication skills
  • Commitment to excellence - perform duties at the highest level possible on a consistent basis.
  • Team player - have team-oriented experience and approach.
  • Ability to think outside of the box with a sense of urgency. 
  • Demonstrate ability to achieve high performance goals and meet deadlines in a fast paced environment
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