Office Manager

  • 3280 Bloor St W, Etobicoke, ON M8X 2X3, Canada
  • Full-time

Company Description

Are you looking for a role where you can speak to some of the biggest names in the music, sports, and entertainment industry? What about a job that will give you the chance to grab your passport and jump on some of the world’s largest aircraft when we can travel freely again? Are you looking for an opportunity where you can network with clients, influence, present, innovate, and exceed expectations? Then Air Charter Service is your next career move! We are searching for a passionate Commercial Jet Broker to join ACS!

OUR STORY

Air Charter Service was established in 1990 in the basement of our Chairman’s home and today employs over 500 people globally, across 27 offices on six continents. We’re not just the largest charter brokerage in the world, but also the largest charter family, holding those same values that started this business at the core of everything we do.

We are a charter provider that goes the extra mile to ensure each and every one of our customers experiences service beyond expectation. Whether you’re talking to one of our brokers in New York, Mumbai or Beijing, you’ll find the exemplary service never ends.

Whether it’s a time-critical mission, a difficult-to-reach location underserviced by scheduled airlines, or a large group traveling with a lot of equipment: we can integrate into the logistical demands of any project to keep a range of industries moving. We often work with various music tours, television show production crews, sports teams around the world, corporate sponsored vacations, and we also have helped to provide relief aid after several natural disasters. Anytime there is a large group that needs to get to a destination: ACS is there to help!

Job Description

A DAY IN THE LIFE

  • Managing the reception area to ensure effective telephone and mail communications both internally and externally to maintain professional image.
  • Supervising the maintenance and alteration of office areas and equipment, as well as layout, arrangement and housekeeping of the office.
  • Responsible for the facilities day-to-day operations.
  • Maintains stock lists and orders office supplies as needed
  • Arranges meetings by scheduling appropriate meeting times, booking rooms, and planning refreshments.
  • Assists in planning and arranging events, including organizing catering.
  • Booking travel for internal staff.
  • To assist HR with recruitment process and tracking of holiday requests.
  • To assist Accounts with expenses, invoices, checks etc.
  • Participate as needed in additional special department projects.

Qualifications

THE INDIVIDUAL

  • 1-3 years of administrative experience
  • Ability to prioritize a large number of tasks
  • Strong accuracy and detail-oriented
  • High sense of urgency whilst retaining the capacity to remain calm under pressure
  • Able to communicate effectively with a wide range of clients, suppliers and colleagues
  • Friendly and vibrant personality

Additional Information

WHAT IS IN IT FOR YOU

  • Dynamic and fast-growing company
  • Job stability and leadership support of development
  • Award-winning professional training and one-on-one mentoring
  • ACS covered international training based in our London HQ
  • Clear path for career advancement 
  • Balance between independent and team-oriented work
  • Opportunities for international and domestic travel or relocation
  • A welcoming, enjoyable and interactive environment – seasonal events and team night outings
  • Competitive base salary
  • Medical, Dental, Vision & retirement employer match package
  • 22 days in paid time off + 12 public holidays
  • Additional paid leave for your birthday, wedding, moving house, holiday shopping and more

Looking for more details? Check us out on TikTok and Instagram

Diversity & Inlcusion:

Air Charter Service Inc. is proud to be an Equal Opportunity and Affirmative Action employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

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