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JOB SCOPE SUMMARY

To ensure food and beverage goods received by the hotel are stored in a hygienic and orderly manner. To safeguard hotel assets against risk of theft, spoilage or damage. To initiate re-ordering level, PAR level of the storeroom items to ensure optimum quantities are on hand to meet the business’ needs.

1. 1. Issue inventory items on a first in first out basis as per the quantities listed on an appropriately approved store requisition form to the respective F&B kitchens and outlets.
   2. Ensure department signs the store requisition form to evidence receipt of goods and maintain filing system of completed store requisition forms.
       
   3. Update beverage inventory system on a daily basis for goods received and goods issued from storeroom.
       
   4.  Inform financial controller and cost controller of any instances of theft, breakage or obsolete/damaged stock.
       
   5.  Maintain a list of authorized signatories who may sign requisitions and place this list in a prominent place.
       
   6.  Initiate the re-ordering of goods for the beverage store, food dry store and food cold store and submit purchase order for approval as per the hotel’s purchasing policy. Quantities ordered should be sufficient to maintain optimum quantities on hand to meet the business’ needs.
       
   7.  Assist in performing monthly stock takes of food and beverage stores and update inventory system for results of stock take.
       
   8. Maintain storerooms & storeroom shelving in a clean and hygienic condition in line with food handling safety standards.
       
   9. Immediately report any malfunction of cool rooms.
   10. Ensure storerooms are locked at all times.
        
   11. Ensure keys are stored in Security Department during outside of business hours and are signed in and out of Security as per hotel policy.
        
   12.  Assist in covering annual leave of receiving department.

It is not the intention of this position description to provide an exhaustive list of job duties.  It provides a guide to the incumbent in the hope that they will develop the job further.  From time to time, it is expected that the incumbent will work as and where directed by management and in line with improving customer service.

JOB KNOWLEDGE, SKILLS & ABILITIES

• Strong supervisory skills.
• Follow instructions carefully and able to provide feedback.
• Promotes Team work.
• Be reliable and well presented.
• Approachable and pleasing disposition.
• Displays a confident and professional manner.
• Exhibits high level of attention to detail.
• Displays flexibility and high energy levels.
• Deals efficiently with complaints and queries from clients and associates.
• Demonstrates strong personal organisation and time management skills.
• Shows initiative and a sense of urgency.
• Willingness to learn.
• Able to work under pressure and meet tight deadlines.
• Observes confidentiality and shows high level of integrity.
• Meets hotel grooming standards.
• Previous hotel experience preferred.

QUALIFICATION STANDARD

Education:  Commerce graduate or hotel management graduate.

Experience: A minimum of five years experience preferably in hotel finance.

Additional Skill required: Computer skills (Proficiency in Microsoft Office software: Word, Excel and PowerPoint), analytical and numerical skills, knowledge of revenue management, knowledge of marketing, cross exposure with hotel operations.