Main Duties:

• To provide a courteous, professional, efficient and flexible service at all times, following Accor Standards of Performance.
• To be involved in day to day audit work on operation and to advise the Director of Finance on the market conditions.
• Implement and maintain the policies and procedures on the process of procurement.
• Support and encourage the objective of cost control and maintain traces for audit.
• Obtains quotations and completes market surveys to ensure high quality products for the best prices.  Negotiates with suppliers to achieve this aim.
• Place purchase orders and ensure delivery of supplies and equipment to the hotel by the deadlines required.
• Maintain purchasing records and reviews periodically with regard to minimum stock levels.
• Review and refine equipment specifications with Department Heads for the effective completion of the Capital Expenditure Budget.
• Organize and attend information meetings between suppliers and Managers with regards to major purchases or projects.
• Maintain equipment and supplies catalogues and an inventory of various products in the market to be able to provide immediate service to colleagues.
• Ensure all purchases are streamlined and there is maximum savings where possible without sacrificing on quality.
• Locates, investigates and establishes potential vendors for new supplies.
• Implements and administrates the supplier certification process for all approved food vendors.
• Liaise closely with the Executive Chef to ensure food purchases are delivered on timely and to the quality standard specified.
• Keep up to date with import requirements, duties and banking practices, and can facilitate efficient importation of necessary goods.
• To identify and recruit Purchasing ambassadors who are able to work within the decentralized Management Philosophy, following Financial, Operational and Administrative Philosophies outlined above and who understand and support Accor Philosophy of Multi Skilling and Multi Tasking.
• Assists in shipping, receiving or storing merchandise whenever necessary.
• To ensure that the Purchasing Supervisor plans and implements effective training programs for ambassador with the Training Manager and Departmental Trainers.
• To develop departmental trainers, assign training responsibilities and meet with Departmental Trainers monthly.
• To prepare weekly work schedules in accordance with workload and priorities for the approval by the Director of Finance.
• To conduct yearly performance appraisal and give ambassadors regular feedback on their performance.
• To project at all times a positive and motivated attitude and exercise self control.
• To carry out quarterly, bi-yearly, yearly inventory of operating equipment.
• To carry out any other reasonable duties as assigned by the Director of Finance.