Founded in 1968, Abode Communities mission is to “create service-enhanced affordable housing and socially-beneficial community facilities that promote the social, economic, and physical transformation of underserved communities.” The organization’s impact is realized through a fully integrated and multi-disciplinary approach to community development. The organization’s professional services – real estate, architecture and property management – ensure Abode Communities’ high-quality standard is brought to each and every residential community we place in service. Above and beyond, the organization provides complimentary mission-critical on-site resident (social) services that ensure low-income families, seniors, and people with special needs can achieve economic and personal growth, long-term self-sufficiency, and housing stability.

The Human Resources Administrative Assistant supports Human Resources activities and maintains relevant data and documentation (80%).  Assigned duties are intended to improve client service delivery and comply with all legal and regulatory requirements.  Additionally, the position will provide administrative support to the Architecture Division as needed (20%)

REPRESENTATIVE DUTIES

Recruitment Support

• Post employment ads and track applicant flow using Smart Recruiters software platform;
• Assist in screening resumes for hourly jobs as assigned and schedule interviews with line managers;
• Prepare and send correspondence to applicants; coordinate background screening requests and related pre-employment testing as appropriate;
• Assist in conducting new hire orientation as requested and prepare personnel folder documentation;
• Maintain active and terminated employee personnel folders in accordance with legal requirements;
• Respond to data requests including employment verifications.

Employee Benefits/Leaves of Absence Administration

• Respond to employee benefits-related inquiries;
  
• Review and reconcile monthly invoices from health insurance carriers; submit COBRA information for terminated employees;
  
• Send leave of absence documentation to employees at the commencement of an approved leave; track leave-related medical certifications and update employee files;
• Monitor Workers Compensation claims forms and related documents;
  

• BA degree in related field; coursework in HR or professional certification (e.g. PHR) preferred;
  
• 3 years experience supporting a Human Resources office; nonprofit experience is welcome;
  
• Bilingual (English/Spanish) preferred;
  
• Experience in one or more functional areas such as Employment, Benefits Administration, Records, Timekeeping, etc;
  
• Demonstrated organization and administration skills including proficiency with Microsoft Office (Word/Excel/Outlook/PowerPoint); 
  
• Communication/personal interaction skills that support excellent customer service delivery in a busy, professional services environment.
  

Compensation/Benefits

This is a full-time hourly position. Pay is commensurate with skills and experience. Abode Communities offers a robust Employee Benefits program that includes health, dental, vision and life insurance, short-term and long-term disability insurance, 401(k) plan with employer match, Flexible Spending Accounts (Health and Dependent Care), company subsidized parking, paid vacation and sick leave, and a flexible work schedule that includes every other Friday off.

Abode Communities is an equal opportunity employer. Women, people of color, veterans, and people with disabilities are encouraged to apply.