Do you enjoy working with a group of people who like to work hard and have fun while doing it?

Then A & A is for you.

We are a full-service international logistics company specializing in customs brokerage. Being part of our team means sharing in our excitement about logistics.

Our future depends on bright, energetic people with a strong desire to learn, grow and play an integral part in our business growth and successes. We invite you to bring your skills to our company and see what A & A has to offer.

Our Culture

We are a values-based organization and a dedicated group of professionals who value teamwork, learning and development, and innovation. We take a great deal of pride in developing exceptional relationships and in supporting our community and our environment.

A & A's Promise

We thrive on helping people.

At A & A, we are committed to helping our employees reach their full potential by developing their skills and careers. We strive to be the best employer in our community and in our industry.

Our People Principles

Our Principles guide us in delivering on our People Promise. They commit us to:

• Create a team of engaged and committed A Players
• Make a difference to help employees learn and grow
• Truly care about your quality of life

A & A is searching for an experienced and reliable Executive/Personal Assistant. The Executive/Personal Assistant will work closely with the CEO as a first point of contact: including correspondence, phone calls, scheduling of meetings, events and appointments, performing personal tasks, and arranging travel, transport and accommodation. The ideal candidate is will be able to work independently with little or no supervision, be well-organized, and able to prioritize tasks in a fast-paced environment while remaining flexible, proactive, and resourceful.

• Provide support to the President and CEO
• Supporting the CEO in their leadership role within the BC chapter of YPO (Young Presidents' Organization)
• Prepare and edit various correspondence, presentations and other documents.
• Schedule meetings and appointments, and manage travel itineraries for the CEO
• Prepare meeting agendas and minutes from the meetings
• Coordinate executive communications, including taking calls, responding to emails and interfacing with clients
• Assure discreet handling of all company business
• Assisting the Office Manager in day to day activities
• Assist with personal errands and projects as allocated by the CEO
• Other administrative duties as required.

Outcomes:

In the first 30 days you will:

• Implement best practices for supporting the CEO
• Implement the Assistance Track, a daily touch point with the CEO
• Create and maintain strong relationships with management team
• Maintain and organize the CEO's calendars on a daily basis
• Develop and implement process to organize and maintain expense records
• Read the book "What the Heck is EOS?" and have a working knowledge of the concepts and how they apply within our business framework

In the first 60 days you will:

• Plan and coordinate meetings and events to be held offsite for 2019-2020 fiscal year
• Has taken over full management of the CEO's calendar and scheduling
• Has become the primary point of contact to prompt client deadlines and obtain necessary approvals
• Read the "Book of the Quarter"

In the first 90 days you will:

• Set up quarterly conversation meetings for the CEO and his staff
• Managing and tracking expenses, invoices, accounts receivables for the CEO

• Must have own vehicle, valid passport (Nexus is preferred).
• Post-secondary education is required. Completion in an Executive Assistant program or equivalent is an asset.
• Minimum of 3 - 5 years’ experience supporting at an executive level. 
• High degree of diplomacy and discretion in handling business and personal matters.
• Strong organizational and time management skills with excellent attention to detail.
• Excellent working knowledge of Google Suite and experience using Google Apps, Slack, and web-based applications is an asset.
• Ability to take initiative, multi-task, and work well under pressure.
• Have an upbeat, positive, personable, can-do attitude.
• Ability to work both independently and collaboratively within an office structure.
• Expert levels of communication, verbal, written, and computer skills.
• Experience in project management, event planning or event management at the executive level is an asset.

• Working conditions are normal for an office environment

This position is located in beautiful South Surrey, BC.

We offer a competitive salary, benefits (health & dental), RRSP’s, and paid time off for permanent staff. We also have programs in place to continuously develop and recognize our employees.

While we sincerely appreciate all applications, only those candidates selected for an interview will be contacted.

Please Note that we are not accessible by public transit but we do have free parking available on-site.