Executive Assistant

• 7580 Cherry Ave, Fontana, CA 92336, USA

• Full-time

Company Description

Pacific PPE Corporation specializes in the development and manufacture of ergonomically designed respirators using top quality materials and automated processes. The company's focus is on bringing the best quality respirators and masks to the public at affordable prices. All of Pacific PPE's products have passed the FFP2 grade respirator tests at BSI. www.3peco.com

In this role the Executive Assistant will provide high-level administrative support to the President and other Executive members.

www.innovamedgroup.com

• Ability to exercise good judgment in a diversity of situations, with strong written and verbal communication, administrative and organizational skills.
• Provide lead support with a high level of professionalism and in a manner that reflects positively on the organization.
• Ability to handle sensitive matters with a high level of confidentiality and discretion especially decisions directly impacting the global operations of the company.
• Sustain a daily calendar of meetings and events.
• Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects and other documents in support of objectives for the organization.
• Arrange travel and accommodations for company President and for other executives.
• Prepare expense reports.
• Screen incoming telephone calls, take and deliver accurate messages, respond to requests by gathering and providing information and referring non-routine calls to the appropriate staff.
• Excellent communication and time management skills; proven ability to meet deadlines.
• Ability to function well in a high-paced environment; performs additional duties as assigned by executives.
• Draft and prepare correspondence for internal announcements, board meetings,
• Welcome the company President's guests by greeting them, in person or on the phone; answering or directing inquiries.
• Use discretion, confidentiality, and good judgment to handle Executive matters.
• Represent the company and the Executives in a positive light through great follow-through skills and sound judgment.
• Conserve the Executive's time by reading, researching, and collecting and analyzing information as needed, in advance.
• Complete ad-hoc projects as assigned-such as personal events.
• Organize complex calendars and schedules; resolving any scheduling issues.

• 5+ years of related experience required in working in an executive assistant role supporting C-Level executives.
• Has a strong business sense and can decipher priorities and make sound judgment calls when needed.
• Commitment to excellence-perform duties at the highest level possible on a consistent basis.
• Excellent communicator-able t interact with people of all levels in a confident, professional manner.
• Demonstrate ability and temperament to work with sensitive information.
• Team player-have team-oriented experience and approach.
• Service focus-dedicated to meeting the expectations of the company President and other senior executives by maintaining effective relationships with interested parties.
• Ability to think outside of the box with a sense of urgency.
• Flexible hours as dictated by the needs of business for projects and meeting.
• Chinese Mandarin Speaking required.

PHYSICAL DEMANDS –Reasonable accommodations may be made to enable individuals with disabilities to perform the following essential physical demands:

• Physically able to sit, stand and walk for extended periods of time.
• Able to move about on foot; walk up and down stairs repeatedly as needed.
• Clarity of vision at 20 inches or more; able to view a computer monitor for extended periods of time.

All your information will be kept confidential according to EEO guidelines.