Changing Lives and Selling a Few Homes Along the Way…

Every day, our company will serve our sellers, buyers, and agents to have smooth, successful transactions and develop the career of our family of agents and support staff through hard work, integrity and defined processes that are the best in the industry.

Job Summary

We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our agents and employees, assisting in daily office needs and managing our company’s general administrative activities.

CANDIDATE PROFILE:

The Assistant must be an extremely well-organized and disciplined multi-tasker with good written and verbal communication skills as well as a high level of attention to detail. The ideal candidate will be optimistic, friendly, helpful, and proactive. They will take initiative to research issues, learn new things, and solve problems on their own; they will be ethical, trustworthy and reliable. They will be good with numbers, summarizing information and analyzing situations in order to act appropriately.

Hours are Monday – Friday from 8:30am – 5:00pm

Responsibilities and Duties

• Answer and direct phone calls
• Organize and schedule appointments
• Write and distribute email, correspondence memos, letters, faxes, and forms
• Develop and maintain a filing system
• Update and maintain office policies and procedures
• Order office supplies and research new deals and suppliers
• Maintain contact lists
• Answer phones and direct calls between offices
• Provide general support to visitors
• Act as the point of contact for internal and external clients

MUST HAVE REAL ESTATE AND ADMINISTRATIVE ASSISTANT EXPERIENCE. MEDICAL ASSISTANT/ADMINISTRATIVE OR LEGAL/PARALEGAL ASSISTANT EXPERIENCE NOT SUFFICIENT.

Must be willing to travel between our offices to fill in when needed to cover other administrative assistants (Norfolk, VB, Newport News and Chesapeake).

Qualifications and Skills

• Excellent verbal and written communication skills
• Proficiency with commonly used business software applications and systems
• Ability to think and act independently, anticipate needs, and move work forward with minimal supervision
• Organizational skills including the ability to prioritize workload to meet deadlines
• Must have valid driver license and personal vehicle
• Upbeat positive attitude
• Ability to multitask and perform under pressure

All your information will be kept confidential according to EEO guidelines.