With a workforce of over 30,000 people, and opportunities in more than 1,000 different job categories, the City of Philadelphia is the fifth largest city in the United States and one of the largest employers in Southeastern Pennsylvania. As an employer, the City of Philadelphia operates through the guiding principles of service, integrity, respect, accountability, collaboration, diversity and inclusion. Through these principles, we strive to effectively deliver services, to resolve the challenges facing our city, and to make Philadelphia a place where all of our residents have the opportunity to reach their potential.

AGENCY DESCRIPTION

MCEO is the Community Action Agency for the city and county of Philadelphia. MCEO seeks to align the city’s efforts to lift individuals and communities out of poverty and increase opportunities for low income individuals and families using a “collective impact” model. The agency also acts as a convener, funder, and evaluator contracting with a wide variety of grantees to advance CSBG supported initiatives in benefit access, housing security, learning preparedness, financial security, and workforce development. To learn more about MCEO poverty goals please refer to the Shared Prosperity website http://sharedprosperityphila.org/plan/.

POSITION SUMMARY

MCEO is seeking a Contract Unit Manager to supervise the implementation, monitoring, and evaluation of all departmental contract activities for federally funded anti-poverty programs and services. Ensuring compliance with local, state and federal regulations; establishing and maintaining effective working relationships with social service provider agencies, City officials and departmental administrators are significant aspects of the work. Work is performed under the direction of the Director of Administrative Services, with support from the Director of Planning and Performance Management, and the Data Manager. 

ESSENTIAL FUNCTIONS

• Supervise staff in the establishment, implementation and monitoring of all departmental contracts
• Plan, coordinate, and assign work among team members to ensure timely completion of tasks and projects.
• Analyze and review departmental operational and administrative procedures; recommend changes for administrative processes, work flow, records and other documents, and achievement of stated departmental goals and objectives.
• Ensure contract compliance with funding policies, legal requirements, and specifications/regulations.
• Develop and review Requests for Proposals and proposal submission for implementation of services.
• Participate in the development of goals and objectives, evaluation standards, and timetables; participate in contract negotiations; develop contract terms and budgets for services contracts. 
• Use the Automated Contract Information System (ACIS) to track progress of contracts.
• Ensure timely submission of programmatic and expenditure reports, invoices, and service documentation; read and interpret reports, invoices and budgets.
• Review/finalize staff monitoring reports detailing findings and recommendations; may assist with on-site monitoring visits.
• Identify problem areas in the delivery of services or reporting, and develop recommendations for improvement.
• Serve as minority business goals coordinator for departmental contracts.
• Develop and prepare a variety of manual and electronic periodic, summary and special reports pertaining to performance measurement and outcomes; ensure quality data standards.
• Coordinate and conduct training sessions to familiarize City and provider agency staff with the City's contract process, departmental procedures and funding guidelines.

COMPETENCIES, KNOWLEDGE, SKILLS, AND ABILITIES

A successful candidate will be a self-motivated, results-oriented individual who works well in a deadline-driven, multi-tasking environment. Must have knowledge of: the principles and practices of contract development, management, and administration; budget preparation; award negotiations; subcontract management, monitoring, and dispute resolution; advanced knowledge of Microsoft Office applications (Excel, Word, and PowerPoint), and ability to apply technical expertise to solve problems. Excellent oral and written communication, critical thinking, and problem solving skills are also essential.

Successful characteristics include the ability to: supervise and coordinate the work of professional staff; formulate new or alternative contract strategies to achieve organizational goals and objectives; develop policies, procedures and guidelines governing administrative processes; prepare comprehensive reports, charts, layouts, forms, handbooks and other media of information and instruction; create realistic action plans; anticipate and meet deadlines.

• Completion of a Bachelor’s Degree program at an accredited college or university
• 2 years of experience managing employees
• 2 years of administrative contract compliance experience with a non-profit agency is strongly preferred
• A valid PA Driver’s license required
  

Applicants should attach the following items , as one combined PDF document: cover letter, resume, 3-4 professional references, and a two-page writing sample. No phone calls please.

Successful candidate must be a city of Philadelphia resident within six months of hire.

The City of Philadelphia is an Equal Opportunity employer and does not permit discrimination based on race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, source of income, familial status, genetic information or domestic or sexual violence victim status. If you believe you were discriminated against, call the Philadelphia Commission on Human Relations at 215-686-4670 or send an email to faqpchr@ phila.gov. For more information, go to: Human Relations Website: http://www.phila.gov/humanrelations/Pages/default.aspx