With a workforce of over 30,000 people, and opportunities in more than 1,000 different job categories, the City of Philadelphia is the fifth largest city in the United States and one of the largest employers in Southeastern Pennsylvania. As an employer, the City of Philadelphia operates through the guiding principles of service, integrity, respect, accountability, collaboration, diversity and inclusion. Through these principles, we strive to effectively deliver services, to resolve the challenges facing our city, and to make Philadelphia a place where all of our residents have the opportunity to reach their potential. 

AGENCY DESCRIPTION

The Philadelphia Fire Department (PFD) provides all hazards emergency response (fire and emergency medical services) to the citizens Philadelphia, in addition to comprehensive hazard prevention and risk reduction services. With a history dating back over 150 years, PFD employs more than 2000 sworn men and women dedicated to promoting the cornerstones of PFD’s culture: honor, integrity and service. PFD seeks to be recognized as a leader in the Fire & EMS industries for health & safety and as an employer of choice for fire & medical professionals.

POSITION SUMMARY

Responsible for managing the complete life cycle of moderately-to-highly complex projects, including approval, planning, execution, and closeout to ensure planned results are achieved on time. Develops budgets, timelines, and ensures progress to project plan, as well as tracks critical project achievements. Works with vendors and internal/external stakeholders to establish and achieve goals. Coordinates the activities of a cross-functional and/or cross-departmental team, including uniformed and civilian personnel. Projects will range in scope and topic as directed by the Fire Commissioner or designee and may include projects involving operations, equipment deployment, information technology improvements, and some capital improvements.

ESSENTIAL FUNCTIONS

Provides research and assistance to leadership in the development and design of any new projects, which will be across many diverse disciplines.

• Develops overall project plans and approach; scopes out staffing and resource needs. 
  
• Uses formal processes and tools to manage resources, budgets, risks, and changes.
  
• Develops, maintains, and manages detailed project plans, action item registers, and major milestone timelines for all assigned projects.
  
• Perform cost/benefit analysis of actions and initiatives.
  
• Manages project status and information in the form of formal briefings, project update meetings, and written, electronic, and graphic reports.
  
• Provides overall prioritization and director of work assignments, team resources, etc. Monitors and creates project deliverables.
  
• Coordinates with other work streams, projects, and initiatives, which may impact successful completion of project.
  
• Manages all assigned projects to completion ensuring on-time delivery, meeting of budgetary demands, and maintaining overall project ownership.
  
• Acts as a single point of contact for project status. Maintains communication with stakeholders.
  
• Facilitates project meetings.
  
• Addresses problems through risk management and contingency planning and presents solutions and/or options to executive management. Ensures effective implementation of solutions/changes.
  
• Consistent exercise of independent judgment and discretion in matters of significance.
  
• Regular, consistent and punctual attendance. Must be able to work nights and weekends, variable schedule(s) as necessary.
  
• Other duties and responsibilities as assigned.
  

COMPETENCIES, KNOWLEDGE, SKILLS, AND ABILITIES

• Skilled in leadership, organization, negotiation, team building, and related skills necessary to management multiple projects effectively
  
• Accurately scopes out length and difficult of tasks and projects; sets objectives and goals; measures performance against goals; evaluates results
  
• Good at figuring out the processes necessary to get things done; knows how to organize people and activities; can see opportunities for synergy and integration where others cannot; can simplify complex processes
  
• Organizational savvy -- Can maneuver through complex situations effectively; is sensitive to how people and organizations function; and can adjust to meet that reality
  
• Planning effectively-- Accurately scopes out length and difficult of tasks and projects; sets objectives and goals; measures performance against goals; evaluates results
  
• Peer relationships -- Can quickly find common ground and solve problems for the good of all; can represent their own interest and yet be fair to others; is seen as a team player and is cooperative; gains trust easily; encourages collaboration
  

• Bachelor’s degree program at an accredited college or university.
• Minimum of 5 years Project Management experience managing multiple, large, cross functional teams or projects. An applicable Master’s degree can substitute for 1 to 2 years of experience.
• Project Management Professional (PMP) certification or Master’s Certificate in Project Management preferred.
  

Please submit a resume and cover letter with your applications.

Successful candidate must be a city of Philadelphia resident within six month of hire.

The City of Philadelphia is an Equal Opportunity employer and does not permit discrimination based on race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, source of income, familial status, genetic information or domestic or sexual violence victim status. If you believe you were discriminated against, call the Philadelphia Commission on Human Relations at 215-686-4670 or send an email to pchr@ phila.gov. For more information, go to: Human Relations Website: http://www.phila.gov/humanrelations/Pages/default.aspx