AJ Bell is one of the largest providers of online investment platforms and stockbroker services in the UK, with assets under administration exceeding £54.3 billion and more than 282,000 clients. Our award-winning products include AJ Bell Youinvest and AJ Bell Investcentre. We have our head office in Manchester, as well as a Media office in London.

The Executive Assistant provides a high level of organisational and administrative support for the Chief Financial Officer (CFO), and other Executive Management Board (EMB) members when appropriate.   This role is to provide maternity cover for 9-12 months.

The Executive Assistant provides a high level of organisational and administrative support for the Chief Financial Officer (CFO), and other Executive Management Board (EMB) members when appropriate.   This role is to provide maternity cover for 9-12 months.

Key responsibilities:

•        Executive support: managing diaries, monitoring inboxes, booking travel/ accommodation, processing expenses.

•        Preparation and distribution of senior management meeting packs, e.g. EMB, Board, Audit and Risk Committee.

•        Organise, attend and take minutes at internal and external meetings and essentially ensure follow up.

•        Ensure that the CFO and other EMB members are well prepared and briefed for meetings, by helping to prepare research, reports, presentations, agendas and meeting papers.

•        Provision of event management support for occasional activities such as conferences and events, held on site.

Competence, knowledge and skills:

Competence

•        Previous Personal Assistant or Executive Support experience for a similar size organisation. Any previous Project Management experience would be ideal, and experience with event planning a bonus.

Knowledge and skills

•        Excellent customer service skills.

•        Ability to maintain confidentiality at all times and remain calm under pressure.

•        Good planning and organisation skills to meet deadlines.

•        Ability to take control of Board/EMB meeting organising, preparing and action tracking.

•        Excellent communication skills and relationship management.

•        Excellent IT skills, including Word, Excel, PowerPoint and Outlook.

•        Accurate note taking skills.

•        Pro-active, self-motivated and able to use initiative.

•        Excellent planning/organisational skills.

•        Flexible and adaptable, co-operative and supportive team player.

•        Accustomed to working in a fast-paced and deadline driven environment.

At AJ Bell you can expect a friendly working environment with a strong sense of team work, we have a great sense of pride in what we do and this is reflected in our strong guiding principles.  We offer a wide range of employee benefits and there is an active programme of social events throughout the year which are open to all employees.   Working hours are Monday to Friday 8.45am – 5.15pm, although support outside of these hours may be required from time to time.

Applications will be reviewed the week commencing 7 September with a view to begin interviews the week commencing 14 September.